Automated accounting
Automated accounting software for small businesses
Automated accounting means software runs the routine steps of the accounting cycle: capturing transactions, posting journal entries, reconciling bank accounts, tracking receivables and payables, calculating sales tax and closing each period. People review and approve. For a small business, it turns accounting from a year-end scramble into a few minutes a week.
Updated · CubeBooks team
Bookkeeping or accounting: which one is automated?
Bookkeeping records transactions. Accounting interprets them: statements, tax, decisions. Automation does most of the bookkeeping and the mechanical parts of accounting, like reconciliations, tax calculations, accruals and closing entries. Interpretation and sign-off stay with people. If you are a small business owner, automated bookkeeping is usually the part you want off your plate first.
The accounting cycle, automated
| Step | What gets automated | In CubeBooks |
|---|---|---|
| Capture | Documents read, transactions imported | Drop, voice, photo, statement import |
| Journalize | Balanced entries drafted and posted | Double-entry with source file attached |
| Post to ledger | General ledger kept current | Real time |
| Reconcile | Bank and card matched | Automatic, exceptions flagged |
| Receivables and payables | Invoices sent, bills tracked, follow-ups | Invoicing, bills, and calls about what you are owed |
| Sales tax | Tax split on each line, totals per period | GST, HST, QST, US sales tax, EU VAT at your rates |
| Close | Checklist, adjusting entries, period closed | Month-end close, trial balance |
| Report | Statements produced | Profit and loss, balance sheet, trial balance |
Who automated accounting software is for
- Owner-run businesses with no in-house bookkeeper: trades, clinics, agencies, consultants, retail. See business types.
- Businesses that send their accountant a shoebox once a year and pay for the cleanup.
- Teams that want an accountant in the loop without paying for every hour of data entry.
Large companies use enterprise tools for accounts payable automation and consolidation. CubeBooks is built for the small business owner who runs the books themselves.
Frequently asked questions
What is automated accounting software?
Software that performs the routine accounting cycle for you, from capturing transactions to closing the period, and leaves review and judgment to people.
What accounting tasks can be automated?
Data entry, categorization, bank reconciliation, invoicing and reminders, bill tracking, sales tax calculation, recurring entries and month-end close checklists.
Is automated accounting software good for small businesses?
Yes, especially owner-run ones. It saves the evenings spent on data entry and gives the accountant clean, closed books at year end.
Drop your documents. Close your year.
Hand your accountant finished books. 14 days free, no card, no setup call.